How do special assessment HOA fees work?

Enter the total project cost, choose split-even across all homes, set the deadline. GetDues divides the assessment per home and each homeowner gets a portal link to pay. The full payment ledger is exportable to CSV for the records.

Can I charge a violation fine to a single homeowner?

Yes. Create the HOA fee and assign it to that one home only. Other homeowners don't see it. Use the fee description to capture the violation reference; the recorded payment ledger preserves the dollar amount and timestamps.

How do transfer fees work for closings?

Add the incoming owner as a roster entry, assign them the transfer fee, and share that home's portal link with the title company. They pay via Stripe (card or bank); if they wire funds instead, record the manual payment against the fee. Either way, GetDues has a clean record.

How do I handle late fees per bylaws?

There's no automatic surcharge feature. When dues go unpaid past the bylaws deadline, create a separate "Late fee — Q2 dues" charge in GetDues and assign it to the overdue homes. The late charge appears in each homeowner's portal next to the unpaid dues. It's a couple of clicks instead of an auto-trigger, but it stays cleanly auditable.

How does the year-end audit export work?

CSV export of every HOA fee and recorded payment — who paid, when, how much, by what method. Hand it to the auditor or attach to the annual meeting packet.

HOA Fee Collection

Collect HOA Fees Online — Assessments, Amenities, Transfers

Roof reserve assessment, pool key fee, late dues fees, new-owner transfer fee — HOA boards collect a lot more than just quarterly dues. Send one link per HOA fee, stop hand-recording check deposits.

Collect Your First Fee See How It Works

Board Approves. Fee Collected. Audit Ready.

Create the Fee

Name the HOA fee (e.g., "2026 Roof Reserve Assessment — $480"), set the amount per home, set the deadline.

Send the Link

GetDues generates a payment link per homeowner. Send it via the resident portal or email blast.

Pay the Vendor

Each paid HOA fee lands with a full audit trail. Pay the roofer; the board's books stay clean.

HOA Treasurer Reality

Quarterly dues are the easy part. The fees in between are the work.

Special Assessments

Roof reserve, paving project, pool deck rebuild — special assessment HOA fees are big, due once, and need an audit trail for the annual meeting.

Late Fees on Overdue Dues

Bylaws say late fees apply after 30 days. Manually adding $25 to 8 homeowners' balances every quarter is its own job — create a separate late fee in GetDues, assign it to the homeowners past their deadline, and it lands in their portal next to the unpaid dues.

Transfer Fees for Closings

New owner closes on a property — bylaws require a transfer fee. Add the incoming owner as a roster entry, assign them the transfer fee, and share their portal link with the title company. Receipts come from Stripe (for card payments) or your manual payment record (for wire/check).

Amenity & Key Fees

Pool key fee, clubhouse rental fee, parking pass fee, gate transponder fee — small amenity HOA fees that need clean tracking for the audit.

Violation Fines

Architectural violation, parking violation, pet policy violation — bylaws allow fines. You need to charge a specific homeowner a specific HOA fee, with documentation. GetDues handles individual homeowner fees with full audit trails.

Built for HOA Audit Compliance

Every HOA fee tracked, every payment logged, every transaction exportable

Recorded Payment Ledger

Every HOA fee and every recorded payment is captured in the dashboard. You can export the full payment ledger to CSV at any time for the auditor or board meeting.

Special Assessment Splitting

Total project cost / number of homes = per-home assessment. Use split-even on a single fee and GetDues divides it across the homes you assign, with cent remainders pushed to the last home so the totals reconcile.

Late Fees as Separate Assignments

When dues go unpaid past the bylaws-approved deadline, create a separate late-fee charge in GetDues and assign it to the overdue homes. It shows up in the homeowner's portal alongside the unpaid dues — no manual edit of the original balance required.

Per-Home Individual Fees

Architectural violation, key replacement, specific violation — assign an HOA fee to a single home without affecting the rest of the community.

Transfer Fees via Per-Home Portal

Add the incoming owner as a roster entry and assign them the transfer fee. The title company pays via that home's portal link (Stripe for card payments) or wires the funds and you record the manual payment.

Treasurer CSV Export

CSV export of every HOA fee and recorded payment. Ready for the auditor or board meeting in one download.

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HOA Fee Collection FAQs

The /hoa page covers your full quarterly dues system. This page is about collecting individual HOA fees fast: special assessments, late fees, transfer fees, amenity fees, violation fines. Built for the board treasurer who runs a different fee every month.

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HOA Fee Collection FAQs