Can I set per-swimmer amounts on a meet fee?

Yes. Calculate each swimmer's entry total based on the events they're swimming, then plug per-player amounts into a single meet fee. Each family sees only their swimmer's amount in their portal.

How do I collect the USA Swimming annual fee?

Create the swimming fee with the same flat amount, assign it to every swimmer on the roster, and each family gets their own player portal link to pay. Once everyone's paid, transfer to USA Swimming in one go.

How do I handle suit and gear orders with different families ordering different things?

Collect sizes outside GetDues (a quick form works), then create the team-suit fee with per-player amounts reflecting what each family ordered. Their portal shows the right total, and you can export the payment ledger to send the vendor.

What happens if a swimmer scratches an event?

Apply a per-due adjustment (credit or partial waiver) to that swimmer's meet fee so their portal balance updates. If they'd already paid, undo the manual payment and refund them via the original channel — or process the refund in Stripe if they paid by card.

How do I handle swimming fees if a meet is cancelled?

For Stripe-collected payments, refund each one from your Stripe dashboard — GetDues catches the refund event automatically. For manual payments, undo each payment in the swimmer's history and refund the family through the original channel. Each payment is reversed individually; there is no bulk-refund button.

Swim Fee Collection

Collect Swimming Fees Online — Per Meet, Per Event

Per-event meet fees, USA Swimming registration, team suit orders, travel meet weekends — competitive swimming runs on micro-fees. Send one link per swimming fee and stop tracking $28 entries in a 60-row spreadsheet.

Collect Your First Fee See How It Works

Per-Meet, Per-Family, Done in Minutes

Create the Fee

Name the swimming fee (e.g., "October Invite Meet Entries"), set per-event pricing, assign by swimmer.

Send the Link

GetDues generates a single payment link per family showing only their swimmers' entries.

Pay the Host Team

Each paid swimming fee lands in your dashboard. Pay the host club without fronting costs.

Year-Round Fee Reality

No off-season means no off-season from collecting fees.

Per-Event Meet Entry Fees

Swimmer A enters 3 events at $9 each ($27). Swimmer B enters 6 events at $9 each ($54). You're calculating individual amounts for 40 swimmers, multiplied across 8-10 meets per season. Create a single meet fee in GetDues with per-player amounts and the totals show up correctly in each family's portal.

USA Swimming Annual Fee

USA Swimming registration is due September 1 for every athlete. It's the same swimming fee for everyone, but you still need to collect 40+ individual payments.

Team Suit & Cap Orders

Annual team suit order with sizing, multiple cap colors, optional warmup gear — each is a swimming fee with different per-swimmer totals. Spreadsheet chaos.

Travel Meet Hotel Splits

Sectionals or zones means hotel blocks, sometimes split by gender or roommate request. You need to collect each family's exact share. GetDues handles per-family swimming fee assignment.

Optional Add-Ons

Swim camp, technique clinic, video analysis — optional swimming fees that some families want and some don't. Create each as its own fee and assign it only to the swimmers signed up; the rest of the team never sees it.

Built for Swim Team Fee Volume

Year-round, per-event, per-swimmer — every swimming fee in one system

Per-Player Fee Amounts

A meet fee in GetDues supports per-player amounts. Calculate each swimmer's entry total once, plug it in, and every family sees exactly their amount in their portal.

Bulk Annual Fee Charging

USA Swimming registration is the same amount for everyone. Create the swimming fee once, assign it to every swimmer, and each family gets a portal link.

Adjustments and Waivers

Late scratch? Sibling discount? Scholarship swimmer? Per-due adjustments let you waive, credit, or discount a swimming fee for one family without redoing the rest.

Custom Hotel Splits

Travel weekend hotels rarely split evenly. Use per-player amounts on the travel fee so each family sees the exact share you calculated for their room assignment.

Optional Fees as Separate Assignments

Optional swim camp? Optional video analysis? Create each as its own fee and assign it only to the swimmers signed up. No carts, no opt-out — just clean, targeted assignment.

Automated Reminders

Schedule email and SMS reminders for unpaid swimming fees. Once you set the schedule, the reminders go out automatically — even when you're on deck at a meet.

Simple, Transparent Pricing

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1 team, up to 25 members — forever free
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Manual email reminders
Payment tracking
SMS reminders
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Unlimited teams
Unlimited members
Automatic email & SMS reminders
Stripe payments
Payment installments
Season rollover
Parent/player payment portals
CSV import & export
Split dues (per-player or even split)

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Swimming Fee Collection FAQs

The /swimming page covers your full year-round dues system. This page is about collecting individual swimming fees fast: per-event meet entries, annual USA Swimming, team suits, hotel splits. Built for high-volume per-family math.

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Swimming Fee Collection FAQs